Landscaping Bookkeeping: Maintaining Strong Payment Processes

by | Jun 27, 2023 | Landscaping, Process | 0 comments

As a landscaping business owner, you understand the importance of client interactions. It’s crucial to project an image that projects confidence and professionalism. You may envision yourself as a laid-back entrepreneur, effortlessly navigating financial matters without letting them consume your attention. Your goal is to radiate an aura of competence and assertiveness, regardless of the financial circumstances. While it is indeed possible to embody these qualities and achieve remarkable success in your business, it is essential to recognize that shaping your practices solely based on how others perceive you may not serve you well in the long run.

Consider your billing practices, for instance. Nobody wants to come across as money-focused, but complications arise when you compromise sound financial principles in an effort to please your clients. Here’s what typically happens: Many landscaping business owners send invoices to their clients and hope for timely payments. They often continue to carry out their tasks without any guarantee of payment.

Most clients eventually pay, so it all seems to work out in the end. However, the real question is: what is the mental and financial toll of constantly chasing after payments from every client you serve? The mental strain takes a significant toll, and the financial burden can force you to accumulate debt just to keep your business afloat. At the end of the day, you may find yourself without compensation, harboring resentment towards clients (whether consciously or not), and wishing you had implemented better payment requirements.

The solution lies in establishing payment boundaries. Though it may feel uncomfortable at first, creating clear payment processes and adhering to them is the best course of action. In other words, you need to set clear payment expectations.. Yes, there may be apprehension about potentially losing clients by insisting on requesting payment in advance or implementing automated billing for clients. However, when you effectively communicate your boundaries from the beginning, most clients will not hesitate to comply. Those who don’t would not make good clients anyway.

In the landscaping industry, it is crucial to proactively communicate with clients about invoicing and payment processes before initiating a service. This can be achieved through various means:

For landscaping services billing:

  • Charging a fixed fee: This straightforward approach simplifies matters and should be followed up with auto-charging the customer’s credit card.
  • Billing by the hour: This could be related to project work. If that’s your case, provide your client with an estimate and invoice them for a retainer. Then, bill them for additional hours as necessary.

Implementing these boundaries ensures that projects stay on track, protects both you and your clients, and alleviates the need to chase after payments. 

If you still feel uncertain about adjusting your billing process or need guidance on your landscaping bookkeeping practices, we invite you to schedule a call with AccountSolve today. Our team of professional, reliable Profit First professionals would be delighted to assist you in navigating these matters.



Lori Peterson


Lori Petersen

Lori Petersen has seen the frustration and loss that landscape business owners experience when they don’t have command of their finances. Growing up, she watched her father work incredibly hard as a contractor. He’d come home late, eat the dinner kept warm in the oven, and do it all over again the next day. But it all came crashing down when he had to close the business and Lori’s family applied for food stamps. The business had failed and all of his hard work was for nothing. 

Today, Lori views every one of her clients as an opportunity to make this right. She firmly believes no one should work as hard as her dad did and not have a profitable business. No family should suffer because business finances were poorly managed. 

Lori has helped hundreds of landscape business owners make sense of their finances, implement proven money management systems and create unimagined profitability for their business. She ensures they experience the return they deserve for their hard labor.


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